Event planning is fast paced, detail heavy, and complex. There is a lot that goes into getting an event off the ground. With AI tools becoming more readily available, event planners and organisers are using them to streamline tasks, personalise experiences, and improve ROI.
We’ve rounded up a selection of AI tools that every corporate event planner should know about.
Using AI assistants to help coordinate speaker sessions, panels, and meetings will save you a lot of time. These AI tools can suggest agenda structures based on attendee data or event type. They’re great for both internal planning and attendee experience.
The outcome? A smoother event flow, fewer scheduling conflicts, and a better overall experience for attendees and speakers.
AI-powered matching helps attendees connect with the right people. These tools are great for networking-heavey or lead-gen focused events. They can personalise content and comms before, during, and after your event.
The outcome? More engaged attendees, stronger networking opportunities, and better lead generation for your business.
Using AI chatbots is a helpful way to automate things you don’t need to spend a lot of time on. You can do this for FAQs, registration support, and logistical questions. It will help reduce your team’s workload so your team can focus on running the event.
The outcome? Faster response times for guests and less manual work for your team.
Feedback is so important when it comes to understanding how your event has gone. To gather insights, look to use AI tools that can collect and analyse attendee feedback instantly. AI can identify themes, sentiment, and key areas for improvement.
The outcome? Clear, actionable insights to improve future events and report meaningful results to leadership.
Using AI to help generate designs is a no brainer if you don’t have a design team. It will take a bit of time to refine your prompts so you get what you need, but once you have those locked down, you’ll be able to generate banners, signage, social graphics, and presentation slides with ease.
The outcome? On-brand event materials created faster and with less effort.
If you need to write event emails, create landing pages, social media posts, or draft session descriptions, using AI to do that can save you a lot of time. Make sure you give everything a good read before pressing send or posting to make sure it’s on brand.
The outcome? Faster content creation and more consistent pre-event communication.
You may need to send a lot of comms in the lead up to your event and once it wraps up. Use AI to personalise send times and content delivery.
The outcome? Better attendance rates and stronger engagement before, during, and after the event.
Keep on top of your event by using AI to manage your project. You can have it auto-generate task lists, timelines, and updates based on your event.
The outcome? Fewer missed deadlines and a more streamlined planning process.
AI isn’t here to replace planners. It’s here to make your job easier, faster, and more strategic. It doesn’t matter whether you’re planning a 50 person workshop or a 500 person conference, the right tools can help you stay organised. Think about how you can utilise one of these tools into your event planning.
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