When it comes to running a successful business meeting, the venue matters more than you might think. The right space can spark creativity, build connections, and help your team focus. The wrong one? It risks stifling ideas before they even get started.
From small and intimate spaces designed for high-impact discussions to quirky and unusual venues that inspire creativity, today’s meeting rooms go far beyond bland boardrooms. Whether you’re in London, Manchester, Liverpool, or beyond, this guide will show you what makes a great meeting room – and introduce you to some of the most inspiring options out there.
Before diving into the venues, let’s start with the basics: what should you look for when choosing a meeting space?
No one wants to sit shoulder-to-shoulder in a cramped room. Ensure your venue has enough space for laptops, notes, and a bit of personal comfort. Think about layouts too – boardroom, U-shape, classroom, or more casual lounge setups can change the dynamic of your meeting.
A well-lit room with plenty of daylight is proven to boost energy and focus. Avoid windowless basements when possible.
Meetings often run long. Choose ergonomic or well-cushioned chairs to keep everyone engaged.
AV equipment, whiteboards, and strong Wi-Fi are non-negotiables. Many venues also provide screens, projectors, and video conferencing tools for hybrid meetings.
Check that entrances, bathrooms, and breakout spaces are accessible. Venues should cater for everyone, including attendees with mobility or hearing needs.
The “vibe” of a room matters. A creative team might thrive in a quirky space filled with plants and colour. A corporate board meeting may call for something sleek and professional.
Hosting a meeting doesn’t have to mean blowing the budget. London has plenty of stylish and practical spaces that keep costs low.
💡 Tip: If you’re on a budget, look out for venues offering hourly hire or day delegate rates. These often bundle catering and coffee, making them great value.
Bored of bland boardrooms? Unique venues can help your team think differently and make meetings memorable.
Unusual meeting rooms are ideal when you want to impress clients or keep your team energised with something out of the ordinary.
Fresh air fuels fresh ideas. More businesses are taking their meetings outside, especially in the summer months.
Outdoor meeting rooms are brilliant for company all-hands, summer brainstorming, or client networking sessions.
Sometimes, less really is more. Small meetings (2–20 people) can be more productive, more personal, and more collaborative.
Benefits of small meeting rooms:
Venues to try:
When narrowing down your options, ask yourself:
And don’t forget, the best meeting rooms are the ones that energise your team and make collaboration easy.
Meetings don’t have to be boring. With so many inspiring venues across London and the UK, you can find the perfect fit for your team, whether you’re after affordable practicality, quirky creativity, outdoor inspiration, or small-scale intimacy.
Need help finding a venue for your next corporate event?
Get in touch with our VenueScanner for Business Team!